Corporate events are a way for companies to show gratitude to their partners and employees. This is why they require intricate planning and successful execution. In addition, this is why the need to hire corporate event planners is crucial.
Fortunately, nowadays, you can easily find many ideal corporate event planners wherever you are. However, the quest for hiring the best one in the business can be tricky, and you might get tempted to do things on your own. Unfortunately, it’s better to let the professionals do it for you.
In this article, we’ll discuss more about the benefits of hiring corporate event planners.
1. Enough Knowledge and Experience
Corporate event planners have enough knowledge and experience when it comes to handling corporate events. They know everything that needs to be done, and have a deeper understanding of how things work.
Although sometimes they may still encounter problems along the way, their ample experience enables them to solve these challenges seamlessly. Most of the time, the clients aren’t even aware that the event encountered problems since the event planners have their way of executing their solutions flawlessly.
Besides, as they plan the event, they also think of potential challenges and ways to solve them. For instance, if it’s an outdoor event, they would look at the weather report beforehand, and have a second option in case the weather’s not good on the day of the event.
2. Time Efficiency and Resource Management
Some people think that hiring corporate event planners takes more time. However, it’s the other way around. Since corporate event planners have been in the industry for some time, they know how to allocate their resources, and can work efficiently.
For instance, instead of scouting for vendors, they already know quite a few businesses to choose from. On the other hand, if a non-professional would look for potential vendors, it may take them months to find the one they prefer.
In addition, when looking for a venue, they can easily recommend the ideal one based on the details you’ve provided. So, if you’re running out of time, it’s best to hire a professional instead.
3. Budget Friendly
Another myth when handling events is that hiring corporate event planners and other experts can cost more money. However, as mentioned, since they’ve already established relationships with vendors and suppliers, they can easily get vouchers and discounts.
Since most corporate events have an allocated budget, you can improve the quality of the event with the same budget you have. For instance, when you have a voucher, it’s easier to have upgrades, since you’ll have to spend less money to improve the overall quality of the event. Another thing is that event planners can give suggestions to improve the event entertainment without spending too much.
4. Creative Interpretation
Creativity is the first step to creating a successful event. Corporate event planners have a knack for turning simple details into a more colourful execution. For instance, if you give them a venue, they can use it as a canvas to create their masterpiece.
In addition, they know the latest trends and fresh takes on traditional corporate events. For instance, if there’s a new way to efficiently present a report or awards, they can make it happen. And since they can think outside the box, they can turn a simple gathering into something that the guests and attendees won’t forget.
5. Logistical Precision
Logistics is one of the most complicated parts of planning an event. Sure, you can easily know the capacity of the venue and the number of seats to prepare, but there’s a lot more than that. Logistics involves the paperwork, requirements, designs, the production. And in some cases, like a fashion show, you also need to produce a runway.
Additionally, they still need to ensure a smooth setup and pack-up of the entire event before they can say that it’s a success.
6. Less Stress for Organisers
Another good thing about hiring corporate event planners is that they can also help reduce the stress of the organisers. If you’re a corporate event organiser, you still need to think about many things such as budget allocation, coordinating with other units, and other details.
Fortunately, with the help of professional event planners, you can focus on the things you need to do instead of worrying about everything that needs to be done for the event.
7. Mitigates Risks
From technical difficulties to unexpected issues, there’s no doubt that every event is prone to various risks. However, since corporate event planners are professionals, they have enough skills to mitigate these risks.
Hiring corporate event planners is one of the best things you can do when organising corporate events. From having enough experience and expertise to mitigate risks, there’s no doubt that they can create successful and unforgettable corporate gatherings.
ABOUT THE AUTHOR
Aliana Baraquio is a content writer for Pink Caviar Events Sydney, a full-service event management and decorative hire company located in Sydney. When she’s not typing out blog posts, you can find her watching anime series or baking cupcakes.